AGENDA FOR PARISH COUNCIL MEETING OF CARDINGTON PARISH COUNCIL TO BE HELD ON
Tuesday 3rd November 2015 at 8pm
1. Public Session. Limited to 15 minutes. †
2. Acceptance of Apologies:
3. Dispensations:†† None.
4. Minutes of the meeting held on Tuesday 7th July 2015 and Tuesday 1st September 2015
†† ††††††††6.†† Matters Arising: a.
7.†† Shropshire Council Local Joint Committee:† a.
†† ††††††††8.†† Updates from Councillors: as per areas of interest.†
††††††† 9.†† Planning: a. to be considered at meeting.
††††††††††††††† Considered between meetings using delegated powers:
b. Decisions: †15/02923/COU Change of use from agricultural to use for siting 5 touring caravan pitches and 12 seasonal caravan pitches. It was RESOLVED to raise no objection.
c. Any other planning matters including any new planning applications received just before the meeting.
10.† Finance: a. Invoices to pay: It was RESOLVED to pay the following invoices Mrs J Madeley £369.47 and HMRC £89.40,
†† †††b. Audit requirements for year ended 31.3.16.† (see report).
††††† c. Audit requirements beyond year ended 31.3.16 (see report).
††††† d. Proposed budget first draft.†
11. Administration and Organisational Issues: a.†† Cemetery a .†
††††† b. Cemetery wall.†
††††† c. Transparency code. (see report).
††† †12. Correspondence: a.
†† 13. Any other essential business- Note no decisions can be made under this item.††
†† 14. Date of next meeting Thursday 6th January 2016.†
10b. Audit Requirements.†† New legislation is changing Parish and Town Council audit rules.† For the year ended 31.3.16 the Parish Council has to set its own timescale for audit.† The timescale is 30 working days and must include the first two weeks of July.† During this time the accounts have to be available for public inspection.† A notice is posted on public noticeboards telling residents of this time. Recommendation is that clerk sets the dates after consultation with the internal auditor and to fit around all relevant approvals at the July full council meeting.†
10c. Audit requirements after year ended 31.3.16.† after this time the whole regime changes.† Internal audits are still required.† However councils with turnover of less than £25000 do not need to do an external audit but must publish accounts in accordance with the transparency code on a website.† (there is a grant available to allow the parish council to set up its own website if you require that).† In order to fulfil the law an external auditor still needs to be appointed to ensure an external audit can be carried out it a resident requires it.† There is also the option to do an external audit still with cost.† The cost is at this time unknown.† In order to fulfil the requirements of the new law a sector led organisation is being set up to appoint external auditors and do all the other necessary procedures .† The Parish Council is required to opt into this new system or go its own way totally by the end of this year.† Clerk recommends the parish council opts in when the time is right.† To date the relevant correspondence has not been received to allow the opt in.† however the parish council has no scheduled meeting before the end of the year and therefore the parish council needs to agree to opt in to the sector led scheme at this meeting.
11c. Transpancy code.† In order to comply fully with the transparency code the accounts need to be published on line on a regular basis.† This is to show entries of £100.00.† the external audit also needs to be published and draft minutes.† Plus details of councillors and contact details of the parish council.† Much of this is available on the village website.† If the parish council is happy using this system which is managed by someone not connected to the parish council the current arrangements can continue.† However there is a risk that the website ceases to exist, the manager stops allowing the parish council to publish on it and the information is being published outside the parish councilís control.† There is a grant available to set up a dedicated website for the parish council.