AGENDA FOR PARISH COUNCIL MEETING OF CARDINGTON PARISH COUNCIL TO BE HELD ON

Tuesday 5th July 2016 at 8pm

 

1.    Public Session. Limited to 15 minutes.  

2.                        Acceptance of Apologies:

3.                        Dispensations:   None.

4.    Minutes of the meeting held on Tuesday 3rd May 2016

5.                  Matters Arising:  a. verge by village hall.  See response from Highways.

b.      Footbridge on Willstone road. 

6.  Shropshire Council Local Joint Committee:  a.

           7.  Updates from Councillors: as per areas of interest. 

           8.   Planning: a. to be considered at meeting.  None.

               Considered between meetings using delegated powers: None.

              b. Decisions:

·       16/00733/FUL Erection of an agricultural workers dwelling, double garage and log store.  Improvements to existing access installation of a septic tank and auxiliary works.  Withdrawn.

·       16/00736/FUL Erection of a general purpose agricultural building and improvements to existing access.  Land to the north of Longville in the Dale.  Withdrawn.

·      16/01342/FUL Erection of two storey rear extension single storey front extension and alterations to existing external wall surfaces and fenestration.  Garden Cottage Plaish. Grant Full Planning Permission.

·      16/01546/VAR Variation of Condition no4 attached to planning permission ref 03/0018/F to allow the extension permitted to be utilised as a unit of holiday – let accommodation.  The Willows Church Preen Church Stretton.  Refuse.

·      16/01655/TCA To fell 1 Lawson Cypress, 1 Mature Lawson Cypress and 1 Mature Norway Spruce Cemetery Cardington. Raise no objection to felling of one Lawson cypress and 1 mature Norway Spruce.

c. Any other planning matters including any new planning applications received just before the meeting.

d. Action plan after consultation regarding CIL funds. See attached action plan and ideas of some decisions on ways forward.  Some ideas for directional signs to Millennium field plus the noticeboard at Plaish is not in good condition.  CIL funds can be used to fund noticeboards.

 9. Finance: a. Consider pay increase for clerk from £8.613 to £8.717 per hour an annual increase of £22.63. As per recommendation from NALC/SLCC

         b. Invoices to pay: 1. Came & Company £164.25 chq no 203

             2. HMRC £89.40 Chq no 204.

             3. Mrs J Madeley £358.47 chq no 205

             4. Vision ICT £600.00 Chq no 206

        c. Consider a grant to West Mercia Search and Rescue. 

        d. Pension provision.

 10. Shropshire council report.

         11. Administration and Organisational Issues: a.   Cemetery:

      b. Cemetery wall.  Advice regarding works on wall. Way forward to be considered.

      c. damaged tree in Cemetery. 

      d.  tree survey.        

      e. Highway Maintenance scheme way forward.

12. Future funding of services that Shropshire Council can no longer provide.  Report of meetings attended.

       13. Correspondence: a. Information about A49 Road Closures.

             b. Letter from two Emergency Medicine Consultants regarding future of emergency services.

             c. Confirmation that the Diocese of Hereford is continuing with the transfer of land to Old School House 19 Cardington.  A draft scheme has been out for consultation.

             d. Connection Shropshire newsletter including information about mobile signal. http://www.ofcom.org.uk/mobile-coverage. (this link will show you the type of coverage you should have).

     14. Any other essential business- Note no decisions can be made under this item.  

  15. Date of next meeting Thursday 6th September 2016. 

 

 

 

Report:

 

5 “The road from the village hall to the village runs, as you know, in a retained cut. From memory there are no gully grids to take surface water until you get down towards the village. The roads are shaped to shed water towards the edges, from where it then runs down the side of the road to the grids and into the highway drainage system. It is important that we get water off the highway to reduce maintenance and improve safety, particularly in time of frost and ice. From the village hall to the first grid is about 70 to 80m. Whilst we could look at extending the highway drains and increasing the number of gullies that would be at a cost, would cause disruption (it would probably require a road closure) and unless there is significant risk to road users would not be high up our priorities for attention.”

 

          Clerk suggestions. 

 

       There are a couple of things that could be done in conjunction with the village hall committee.

·          Some sort of marking on the steps into the highway to ensure the edge can be seen in the dark. 

·         After events finishing in the dark a volunteer stands by the steps to ensure everyone steps into the highway safely.

 

11b.  Clerk has sought further advice and because the wall is part of the churchyard rather than fabric of the church funding of repairs could be considered.  However, a Parish council has no power to carry out works on property that does not belong or they have responsibility for.  As the part of the wall it is felt needs work is the responsibility of the PCC they will need to want the works carried out and consent.  If the works are to be carried out on the part of the churchyard wall within the responsibility of the Parish Council that is a different matter.  That could be done subject to financial regulations being followed.   So what does the parish council want to do next?

 

11e. Suggested programme of works for highway maintenance contractor 2016-2017.

 

1.     Strim grass on all junctions in the parish to ensure as clear vision as possible. 

·      Three junctions in Gretton

·      Eight junctions in Cardington.  Not all will need strimming with little or no verge.

·      Two junctions in Plaish plus to right angle bends.

·      Two junctions in Lower Chatwall area

·      Two Junctions near Chatwall Hall, Home Farm

·      Three Junctions in and around Enchmarch including crossroads.

2.    Ensure all gully tops are clear on all highways.

3.    Ensure water can get off road into ditches.

4.    Ensure all signs are clean.

5.    Ensure all signs are visible this may include strimming around them.

The Contract will be for a 12 month period starting from the date it is signed.

A map of the area of work can be provided.

As a guide this contract will not be for any more than £3000.00.

Interested parties should evidence they have the relevant competence to carry out the work.

The successful party will need to provide a copy of their public liability insurance.

The tender should also include frequency of works programme.

 Relevant signage and high viz clothing can be provided by Shropshire Council via the clerk.

If this is acceptable a contractor needs to be appointed. 

 

 

 

12. Shropshire Council funding issues:

 

Clerk has attended two meetings since the last Parish Council meeting.  One hosted by Shropshire Council and one hosted by Church Stretton Town Council Chair. 

 

The one hosted by Shropshire Council was to explain where they were up to regarding devolution of services or ceasing providing services.  The market town councils have been asked to review taking on several services.  The Town Councils are now exploring ways of funding the services if they take them on.  Part of the meeting with Shropshire Council included the idea of town and parish councils clustering to try to fund the services or working together on projects.  The Town Councils involved have joined together and drawn up some terms and conditions for working with Shropshire Council.  They were fairly negative conditions.  All this has to be decided by September. 

 

        I then attended a meeting in Church Stretton.  It was hosted by the mayor and led by Mr Bob Welch who I understand is a Town Councillor.  The aim was to see if the four or five parish councils plus Craven Arms Town Council would be prepared to help fund the services Shropshire council.  Church Stretton Town Council have been invited to consider taking on the Library, Leisure Centre including swimming pool and Tourism information Centre.  There is another meeting on 7th July.  Church Stretton Town Council was going to do some work on what parish councils could do to support financially all around the precept. 

Clerk asked for a business plan and innovation about the services could benefit the community and pay for themselves.  It did not go down well.  There seems to be a consensus that the precept is the way to pay for the services.  No Town or Parish Council can levy a charge on another’s residents.  As things stand at the moment I could not recommend you agree to help fund the services.  However, it will be down to you.  For every £1000 put on Cardington Parish Council’s precept a band D property will pay £5.00 a year more or 9p a week.  £1000.00 increase would be a 27.52% increase.

 

Any proposal will be a decision for the Parish council alone and no one else.  However, you could consult the community.

 

(personal view here:  I have worked with other pcs on individual projects and with a direct aim with a start and finish it can work well.  I have also worked with 5 other town and parish councils in Telford to try to start to work on services together.  This was some time ago.  We did a lot of work about the services the individual parishes provided our budgets totalled over £1million.  It came down to £100k of budgets that could be worked on.  When we broke that down there was nothing that could be done collaboratively that was not already being done!)