Tuesday 4th July 2017 at 8pm


1.    Public Session. Limited to 15 minutes.  

2.                        Acceptance of Apologies:

3.                        Dispensations:  

4.    Minutes of the meeting held on Tuesday 17th May 2017

5.                  Matters Arising:  a. Website. 

                                   b. Phone Kiosk update.

                                   c. confirmation of LJC representative.

6.                  Shropshire Council Local Joint Committee:  a.

           7. Updates from Councillors: as per areas of interest. 

           8. Planning: a. to be considered at meeting:  

·         17/02568/FUL and 17/02569/LBC  Erection of two storey rear extension.  Southmere Cardington Church Stretton. 

·         17/02984/AGR Erection of a general purpose agricultural building for machinery and fodder.  Upper Farm Gretton Church Stretton.  (For Information).

                b. Considered between meetings using delegated powers:

                c. Decisions:

·         17/02069/TCA Brook House Cardington Church Stretton.  To fell 1 Conifer, 1 Sycamore tree and one yew tree within Cardington Conservation Area. No objection.

·  17/02575/TCA Various Tree works.  Maltsters Tap Cardington. No objection.                                      

d.  Any other planning matters including any new planning applications received just before the meeting.

 9. Resignation of clerk and appointment of new clerk.

10. Finance: a. Invoices to pay:  

                         1.  Mr D Hall £230.00 chq no 232

                         2. Vision ICT £210.00 (webhosting for the year). Chq 233

                         3. Mrs J Madeley £133.36 chq 234

                         4. HMRC £14.20 chq 235

      b. Noticeboard.      

      c. Consider joining SALC.

      d. Bank Reconciliation.

11. Work with St James’ PCC.  

 12. Shropshire council report.

 13. Cemetery:         

      14. Highway Maintenance scheme:

            a. update.

     b. Contract for 2017-18

15. Action Plan update.

16. Correspondence: a.   

17. Outgoing clerk’s exit report.

       18. Any other essential business- Note no decisions can be made under this item.        

  19. Date of next scheduled meeting 5th September 2017. 

















11f. Reasons for membership of SALC


Membership of the Association 2017/18


As another challenging year approaches, I would like to take this opportunity once again to contact you about membership of the Association and ask you to consider joining the 90% of Town and Parish Councils now in membership.


We have managed to keep our fees down with members agreeing only a marginal increase of 1p per elector up to 3500 this year with our National Association (NALC) having only increased theirs by .01p per elector.  Membership entitles councils to obtain insurance backed advice and support on all aspects of council work.  As well as assisting councils on matters including legal, employment, policy, community rights, planning, finance, health and safety and the general power of competence.  We aim to continue to provide a comprehensive cost effective training programme for the year ahead. 


During the last year, in addition to our desktop advice service, we have: 


·                     Increased our training events, some of which were again delivered locally

·                     Welcomed 13 new councils into membership

·                     Continued with support and guidance to those wishing to apply and reapply for funding under the Transparency Code, being amongst the leading associations in the country, paying out in excess of £150,000

·                     Extended our locum and audit services, providing practical support with recruitment and interviews

·                     Continued to provide regular Bulletins to keep councils up to date with legislation and relevant information

·                     Provided a rolling programme of CiLCA training and one to one support, with several clerks achieving the qualification

·                     Granted Local Council Award Foundation Status to 5 local councils making a total of 11

·                     Introduced our new website with toolkits and template policies and protocols which will continue to develop

In the year ahead, we will continue to provide a programme of support, based upon member needs.  Some of our work will include:


·                     Promoting the forthcoming elections, providing clerks with support and guidance and assisting in encouraging people to stand for election.  The Elections Pack for Clerks on our website contains useful material and will be updated as we progress through and following the election period.

·                     Assisting where we can those councils expressing interest in taking on services from principal councils, including appropriate training, templates and advice.

·                     Providing a full programme of training and development for new Clerks, Councillors, Chairmen and Councils as corporate bodies.  Our aim is to assist councils to achieve sector standards and professionalism and to adopt good practice as employers. 

·                     We will of course lobby Government on behalf of our Members (We are meeting this year with our County MPs on 19th May).


Responding to requests to “keep it simple”, benefits for both SALC and NALC are in the attached basic guides.


Your membership of SALC would be very warmly welcomed as would your views on ways we can improve our services.  Our Members Services Agreement and information on training can be viewed on our new website at .


It was good to see some of our non member colleagues at our Conference last November and we hope to make this year’s event similarly successful.  We do  hope that you will consider joining us this year.  We will be pleased to provide you with our membership fees for your council upon request.